The short version:
- We collect only what you choose to send us, and what members need to use the Members Portal.
- We use it to run the chapter and answer you. We never sell it, rent it or use it for advertising.
- To have your information, a photo or a listing removed, email secretary@vhf584.com.
Who we are
This website, vhf584.com, belongs to Viola Hart-Felton Chapter No. 584, Order of the Eastern Star, Prince Hall Affiliation, in Riverdale, Georgia ("the chapter," "we," "us"). If you have a question about this policy, email secretary@vhf584.com.
What we collect
When you contact us. The Contact form asks for your name, email, the topic and your message. You can also add a phone number. We use this to answer you.
When you ask for a PHA in Business listing. The form asks for the business name, owner, category, chapter or lodge, a description, and, if you choose, an email, phone number and website. If the listing is approved, the business details are shown publicly on the site. Your email is used only to confirm the listing and isn't published unless you ask us to.
Scholarship applications. Applications for the Mary F. Surry Scholarship include personal and school information about the student. The Scholarship Committee uses them only to choose recipients. We share a recipient's name, school and photo only with permission.
Donations. Gifts are made on PayPal's website, not ours. PayPal shares your name, email and the amount with the chapter so we can record and thank you for your gift. We never see your card or bank details. PayPal's own privacy policy covers what they collect. If you give by Zelle to payments@vhf584.com, your bank sends the chapter your name, the amount and any memo you add, and your bank's privacy policy applies.
Members Portal. Members sign in with an email and password. The portal stores the chapter's announcements, calendar, documents and member directory. The directory may list a member's name, office, phone number and email, plus the year the member's dues are paid through.
Automatically. Like all websites, our hosting service keeps basic technical records, such as IP addresses and the pages visited, for security and to keep the site running. We don't use advertising trackers or analytics services, and we don't build profiles of visitors.
Who can see member information
- Only signed-in chapter members can open the Members Portal. Accounts are by invitation from the chapter.
- Members can see the directory's names, offices, phone numbers and emails.
- Dues status is private. A member sees only their own, and chapter officers see everyone's so they can keep the records.
- Members agree to keep directory details within the chapter. See our Terms of Use.
Services we use
We rely on a few outside services, and each one handles information under its own privacy policy:
- Netlify hosts the website, receives form messages, runs the Members Portal sign-in and stores the portal's content.
- PayPal and Zelle (through your bank) handle donations and other payments.
- Google Fonts supplies the lettering on our pages, so your browser contacts Google to load it.
- Email. Form messages are forwarded to the chapter's email account.
We don't sell, rent or trade anyone's information. We share it only as described here, or when the law requires it.
Cookies and browser storage
The public pages don't use cookies to track you. The Members Portal saves your sign-in in your browser so you stay signed in, and it remembers which tab you last opened. Signing out clears the sign-in.
Photos
Our gallery and pages show photos from chapter events, some with guests and young people taking part in our programs. If you appear in a photo and want it taken down, or you're a parent or guardian asking about your child, email secretary@vhf584.com and we'll remove it promptly.
Children
This site is meant for adults. We don't knowingly collect personal information online from children under 13. If you think a child has sent us information, contact us and we'll delete it.
How long we keep information
We keep form messages only as long as we need them to answer you and keep reasonable chapter records. Member information is kept while someone is a member. When a member leaves, officers remove them from the portal and the directory.
Keeping information safe
The site uses a secure, encrypted connection (https). Portal accounts are invitation-only and protected by passwords. No website is perfectly secure, so please use a strong password and don't share your login.
Your choices
You can ask us to see, correct or delete information we hold about you. Members can also ask an officer to update their directory entry. Email secretary@vhf584.com.
Changes to this policy
If we change this policy, we'll post the new version here and update the date at the top.